---
document_id: vehicle-availability-procedure
title: Vehicle availability procedure
version: "1.0"
effective_date: 2026-07-01
department: Rental Operations
status: active
---
# Vehicle availability procedure

## 1. Conditions

A vehicle may be set to available only when no blocking condition remains: no open damage, no unresolved technical warning, no pending maintenance block and no open critical data-quality issue against the vehicle.

## 2. Cleaning is not sufficient

Completing the cleaning checklist alone does not make a vehicle available. Availability is derived from the combined state of cleaning, maintenance and data-quality checks, not from any single step.

## 3. Confirmation

An authorised employee confirms the final check and the vehicle status changes to available. The change is recorded in the audit trail with the checks that were confirmed clear.